Virtual events are a relatively new trend, popularised since the Covid pandemic and subsequent travel and social restrictions. They are designed to replace real-life events temporarily and are becoming ever more popular, with unique experiences being added to get guests excited.
With just as much to organize – if not more – virtual events take lots of preparation and planning. However, the benefits of online events’ increasing popularity include substantial financial savings on venues, catering, and other expenses.
Despite the benefits, organizing a virtual event can feel overwhelming at times. When you’ve planned your event and crossed off the items on your to-do list, here are some useful features to help make your virtual event the best it can be.
Event planning software
Use event planning software to help plan and execute your virtual event, just as you would for a physical event. Share information with team members and communicate directly for optimum productivity that can lead to a successful event.
Staying up to date with colleagues in real-time will help provide a seamless and meaningful experience for guests and instill confidence for organizers. You can use it to schedule test-runs, delegate tasks, and more.
Transcription software
Use transcription software to get a word for word record of your event, quickly and accurately. This will make the content more accessible and allow a more diverse audience to partake. From being able to change audio to text in just 4 hours, including proofreading, this handy piece of software is a must-have.
Users can also search within the content and find what they’re looking for quickly! Organizers also benefit from having a record of the event that’s accurate and ready immediately for publication!
Interactive experiences with event apps
Event apps make it easy for your guests to follow every aspect of your event and interact intuitively with the content. Adding software that provides guests with interactive and immersive experiences like virtual reality to your online event can give users a way to engage in your content and make it more memorable.
Despite not getting to attend your event, when users can engage, they take away a clear message that’s unique to them, helping to promote your brand awareness and reliability.
Event registration
When your guests sign in, they go from being spectators to being involved directly. There are many software options available for guests to enjoy simple and secure check-in.
This has the advantage of seamless payment systems that provide security and a straightforward guest process. You can use this opportunity to collect data about your customers, with their permission of course. Furthermore, contact information can be requested, which can then be used to advertise other upcoming events you are organizing that they may be interested in attending.
The final and most obvious benefit is no queuing for entry!
It’s not all bad
Although the Covid pandemic has had an enormous effect on attending and organizing events, it’s made space in the market for events to move online. This increases access to your content and diversifies your audience, which is an excellent step for any business!